Before the meet

1Create the meet Guide

1. Meets & races → New meet.
2. Name, venue, start date (end date blank for one day).
3. Event Timezone Settings: set it. Every time is stamped from it.
4. Chief judge, recorder and assistants (print on the summary sheet).
5. Save new meet.

2Add the races Guide

1. By hand: name, start time (24-hour), distance, mode → Add race.
2. From Roster: Import from Roster Athletics… → schedule CSV (+ start list) → tick events → Import.
3. Mode: Penalty zone (3 reds → zone) or DQ only (3 reds → DQ).

Races at the same time? Number athletes by bib, not start order.

3Enter the athletes Guide

1. Race → Athletes → Bulk import, one per line: 101, COWLEY Rhydian, AUS.
2. Correct in place (number, name, country) → Save changes.
3. Races running at the same time must not share bib numbers.

4Register officials Guide

1. Search the Officials list first. They may already be registered.
2. Add an official: code (letters & digits), name as on the sheet, country, email (optional).
3. Write the PIN down. It is shown once.
4. Same code and PIN at every meet, for life.

5Assign the panel Guide

1. Meet → Judging panel: official, role, judge number 1–9, races → Add to panel.
2. One chief judge per race; each judge number once per race.
3. Different position in different races → Positions…
4. 🔒 = cards issued; that position is fixed.

6Print and hand out

1. Panel grid → Print for the judges’ room.
2. Judge record sheets (PDF) once panel and fields are final.
3. Give each official their code and PIN privately.
4. On the day: race → Start race.